Are outstanding trust checks investigated at least monthly (by correspondence with payee, etc.)?
Reconcile the record of open items with all bank accounts and cash balances. Monitor trust funds (cash bail, restitution, etc.) monthly to ensure funds are held properly or disbursed to the defendant, victim, or Division of Unclaimed Property; Investigate all court checks outstanding for more than six months. Commentary: Send a letter to the payees last known address advising the payee that the check has not been cashed. If the payee does not cash the check or contact the clerk within 30 days, payment will be stopped and the funds will be turned over to the state as unclaimed fees. If the payee responds that the check has been lost, reissue the check by following the procedures for canceling a check described in section 7.00. If the Payee cannot be located, follow the procedures for canceling a check described in section 7.00, but do not reissue the check. Follow the policies and procedures applicable for the proper disposal of unclaimed funds per UCA 67, Chapter 4a UNCLAIMED PROPERTY
