Are the I-9 and W-4 forms supposed to be kept in a common location?
We have two different payrolls at our company and one of the supervisors thinks she is the only one allowed to keep certain files on her employees. I think the human resources representative should keep all employee files in one common location. Who is right? Answer: The human resources department is customarily the “keeper” of the files. There is no law that states that an employee’s entire file must be kept in one location, and there is no law stating that the file cannot be kept in one central location. However, it is usually easier, administratively, to keep an employee’s personnel file in one place. That way, you can find an employee’s complete history with the company easily, and there is less risk of losing important documentation. W-4s can be kept with an employee’s file but can also be kept in a separate payroll file, in the payroll department, if need be. The W-4 form is kept by the company, and is sent to the Internal Revenue Service only if employees claim that they are exe