Can I store our unused records in such places as the basement, attic, outdoor shed, or other off-site location?
A. Public records are public property. While we encourage offices to find places to store records that do not take up too much valuable office space, the selected space should be dry, secured, and free from pests and mold. Your office must ensure that records stored away from your main office area are well protected from natural and man-made problems while remaining readily available to your staff and the public.
- Is it acceptable to store patients medical records in an off-site commercial storage unit (the type that anyone can rent for any purpose) instead of using a professional document storage company?
- If an organization stores all vital records at an off-site location, they are adequately protected, right?
- Can I store government records off-site in leased storage space?