Can suppliers have access to evaluation documents of bidders proposals?
Public tender documents and evaluation criteria are routinely available. Evaluation notes, summaries, weighting factors and other evaluation documents are based on information supplied by the contractor but are created by Mount Royal. As a result not all of these records qualify for an exception under Section 16 (Harm to business interests). However, some information may be withheld under Section 19 if they are references given in confidence about the contractor’s suitability or confirmation of qualifications. There may also be reason to withhold parts of the record if they reflect the advice of recommendations of employees as to a suggested course of action. The names and position titles of employees who conducted the evaluation would not be considered as personal information because they performed the assessment as a part of their duties.
