How does the Board know if all the building systems are maintained properly and on a timely basis?
In July and August of each year, a budget is prepared for the following year. At this time, a document called a Narrative is given to the Board. The Narrative lists all expenses for the building and includes a paragraph or two of information about these expenses. Included in the Budget and Narrative are all the items required for building system maintenance. Once these expenses are approved by the Board, an Annual Calendar is prepared listing each of these items and the month that they will be done. Using the approved Annual Calendar, the property manager prepares work orders in our system for the year. Each month, these work orders are printed out and the property manager has the approved work done. This way, the Board has approved all the work and the property manager is seeing that the work is accomplished.
