How does the City of Arlington obtain quotes?
For the purchase of non-construction basic supplies and services, the City has adopted a “decentralized” purchasing model. Individual departments are authorized to purchase items, to a certain dollar threshold, without the direct involvement of the Purchasing Division. Departments are required to abide by all City policies concerning procurement of goods and services. A department is required to obtain at least three informal bids (written, faxed, or email quotations) when a purchase is between $3,000 and $50,000. A good-faith effort will be made, in such instances, to locate two Tarrant County HUB vendors to participate in the quotation process. Informal bids are also subject to City of Arlington Terms and Conditions. All City Departments may purchase certain, non-contracted supplies, materials, or services up to a maximum of $2,999.99 without informal quotes. Most of these types of purchases are now made on the City procurement card, however, use of Purchase Orders (PO’s) is still an
