How is travel reimbursement handled?
California law requires that travel reimbursement be reviewed by the COIAC. When a faculty member has received travel reimbursement that is not covered by the research project budget, he/she checks question #3F on Form 700-U. Travel reimbursement is then reviewed by the COIAC. If the only money received is travel reimbursement, please do not check “yes” to question #3C on Form 700-U. Question #3C covers personal income such as consulting income or honoraria – not salary or travel reimbursement. Because travel reimbursement given to a faculty member is deemed to be either “gift” or “income” under California law, the UC administration has recommended two solutions to avoid application of the California law: (a) the travel reimbursement should be anticipated and rolled into the project budget; or (b) UCSF should invoice the private company (or non-profit sponsor), which then pays the invoice, and UCSF reimburses the faculty member. When a faculty member reports excessive travel reimbursem
California law requires that travel reimbursement be reviewed by the COIAC. When a faculty member has received travel reimbursement that is not covered by the research project budget, he/she checks question #3F on Form 700-U. Travel reimbursement is then reviewed by the COIAC. If the only money received is travel reimbursement, please do not check “yes” to question #3C on Form 700-U. Question #3C covers personal income such as consulting income or honoraria – not salary or travel reimbursement. Because travel reimbursement given to a faculty member is deemed to be either “gift” or “income” under California law, the UC administration has recommended two solutions to avoid application of the California law: (a) the travel reimbursement should be anticipated and rolled into the project budget; or (b) UCSF should invoice the private company (or non-profit sponsor), which then pays the invoice, and UCSF reimburses the faculty member. When a faculty member reports excessive travel reimbursem