How should we track in-kind matching contributions? For instance, a partner agency allocates staff time to the project what should we have on hand in the event of an audit?
A. Grantee financial management systems for the Federal as well as recipients’ share of costs shall provide for accounting records, including cost accounting records, that are supported by source documentation. All cost sharing or matching contributions are to be verifiable. In your example, the recipient shall maintain copies of the appropriate partner agency records for the staff time allocated to the project.
Related Questions
- We currently only track staff time for one other program. What is the required documentation for staff time spent on grant-funded activities?
- Do the required matching funds have to be in cash, or can they be in-kind donations and services, e.g., staff time working on the program?
- Are in-kind contributions (mainly salary) acceptable as matching funds from all participants?
