When are employers required to photocopy employee documents?
Generally, employers may choose to keep copies of documents employees present when completing Form I-9. Employers should uniformly apply their decision to all documents presented by employees to avoid discrimination. Employers who are enrolled in E-Verify are required by the terms of the E-Verify Memorandum of Understanding (MOU) to retain photocopies of employees’ EAD cards (Form I-766) and Permanent Resident Cards (Form I-551) with employees’ Forms I-9. See the E-Verify Program for Employment Verification Memorandum of Understanding Article II.C.5 Does Executive Order 12989, which mandates the electronic verification of all employees working on any Federal contract, also apply to an Assignment Agreement written under Title IV of the Intergovernmental Personnel Act of 1970 (IPA)? Executive Order 12989 governs contractual agreements where the Federal government is a party. The IPA relates to personnel matters. The purpose of the IPA is to facilitate cooperation through the temporary as
