Im organising a meeting/event using Video Conferencing what do I need to do beforehand?
• Decide what type of VC session you want – audio only or audio and video, decide if you want to use data conferencing (whiteboard, presentations and application sharing) • Book a conference session that begins at least 30mins before the offical start time of the meeting/event • Let the guys at VQ know about the conference so they can be around to help out with any problems • Ask the Presenters to join the conference 15-30mins before the event/meeting starts to make sure their systems work and to upload presentations • Ask the Participants to join the conference 5-10mins before the event/meeting starts to make sure everything is ok
