Who can have access to student/parent names and contact information?
• This information can be disclosed on a need-to-know basis, i.e. if the information is necessary for the performance of the duties of a school employee or volunteer. For example, a teacher may need this information for each of the students in his/her class, to contact parents to discuss the student’s progress. As well, the school guidance counsellor may need the information for similar purposes. • It should be noted that volunteers are included in the definition of an employee under the FOIP Act. • Some schools have parent volunteers who call parents to verify absences; in such cases, volunteers can have access to the information they need to carry out their task. • Schools can use information for the purpose for which it was collected. The examples above illustrate this and are therefore acceptable.
Related Questions
- Can I release student contact information, timetables, attendance records or tuition information to a third party, even the parent of an underage student or a faculty member?
- What is the requirement for student/parent contact in an individual plan?
- Who can have access to student/parent names and contact information?
