Can a University department pay for food and lodging direct in connection with University travel?
Yes, provided the event is conducted or sponsored by the University, and a formal notice or announcement for the University to the attending employees or participants is attached as supporting documentation, and the amount does not exceed $5,000. The following documentation must be submitted with the request for payment: a description of the travel objective, reference to the statutory authority (O.S. 74, subsection 500.2), a separate accounting of the contracted daily cost of food and lodging, as this amount cannot exceed the total daily rate allowed by the State Travel Reimbursement Act, and a list of attending individuals and their social security numbers. The payment cannot be prepaid.
Related Questions
- If I pay a registration fee with my department procurement card (ProCard), should I include the registration amount in my travel expense claim?
- Can a University department pay for food and lodging direct if the amount is over $5,000 in connection with University travel?
- Can a University department pay for food and lodging direct in connection with University travel?
