Is backup required for a certified image processing (scanning) system? What kind of backup is required?
Regularly scheduled backup is required for any data processing and image processing system used for public records to insure the preservation of and continued access to the records of an agency. Any additional backup requirements for the records maintained in any image processing system is dependent upon the records retention schedule established for that record series by the State Records Committee. Other considerations may place special requirements on a particular records series; but, in general, the backup requirements for most record series is a follows: • Short Term Records (<3 years retention): the original records may be disposed of the in the appropriate manner, if there is adequate electronic and digital backup of the system. • Medium Term (>3 but <10 years retention): the original records may be disposed of the in the appropriate manner, if there is adequate electronic and digital backup of the system. Some record series may require backup on archival quality microfilm or ot
