Is it acceptable for a Recipient to receive an electronically created certified payroll from a Community Action Agency (CAA) or Contractor, if the document has a proper electronic signature?
Yes, current law establishes that the proper use of electronic signatures on certified payrolls and related compliance statements carry the same legal effect as handwritten signatures. Electronic certification documents are sufficient for compliance purposes under the DBA and may be accepted and maintained by the Recipient in compliance with its requirement to maintain the records on behalf of DOE. The Recipient’s are responsible for ensuring the accuracy of the electronic signature process, and the proper retention and accessibility of the electronically transmitted documents.
