What are the proper steps concerning records disposition?
• A department/area representative takes a note of the records in question. The representative then contacts the Records Management Coordinator in order to verify the retention period of the records. The Records Management Coordinator then provides documentation of the record. (as detailed in the Records Retention Schedule). The representative is then provided with a Records Disposition Log to be completed. (the representative is responsible for completing sections A,C,D,E,F,G) • Section A refers to the type of document in question, i.e. correspondence, time sheet, workers comp. form, raw data etc. Section C should list the year the document was generated, if there are several of the same type of documents from various years, it is appropriate to indicate the type of record once(in section A) and list the multiple years in this section, i.e. 93-98. Section D this determines if the document is an original or a photo copy. (IndicateYes if it is an original document, or No if it is not) S
