What if I receive an order directly from the vendor (as opposed to the order being delivered to Central Receiving) that was placed with a standard purchase order?
Verify the items received agree with what was ordered on the purchase order. You will need to forward the signed packing/delivery slip to Purchasing with a note indicating the receipt of the items and purchase order number. Purchasing will attach the packing/delivery slip to the purchase order receiver and forward it to Accounts Payable for payment. If there is no packing/delivery receipt, you need to contact the Purchasing Department and inform them of the delivery so that the purchase order receiver can be sent to Accounts Payable. It is important that Purchasing is notified of deliveries that come directly from the vendor and not via Purchasing/Receiving. If an invoice is received with the order, approve the invoice make sure the purchase order number is referenced and send the invoice to Accounts Payable (do not keep the invoice). If the invoice references a purchase order, make sure that you notify Purchasing/Receiving.
Verify the items received agree with what was ordered on the purchase order. You will need to forward the signed packing/delivery slip to Purchasing with a note indicating the receipt and purchase order number. Purchasing will attach the packing/delivery slip to the purchase order receiver and forward it to Accounts Payable for payment. If there is no packing/delivery receipt, you need to contact the Purchasing Department and inform them of the delivery so that the purchase order receiver can be sent to Accounts Payable. If an invoice is received with the order, approve the invoice make sure the purchase order number is referenced and send the invoice to Accounts Payable (do not keep the invoice).
Related Questions
- What if I receive an order directly from the vendor (as opposed to the order being delivered to Central Receiving) that was placed with a standard purchase order?
- Will the new file specification interface directly to the Scottish Standard Payroll System (SSPS) e-payroll project?
- What is the standard delivery turnaround (i.e., time from order placed to merchandise delivered) on an order?
