What is a sole source justification?
A. A sole source procurement occurs when restriction to a single brand is justified and the Purchasing Department has determined that the item(s) is only available from a single source. This may occur when a manufacturer only sells direct or when a manufacturer has documented only one dealer for the locality. Sole source procurement of non-personal or professional services may be justified when there is “clear and convincing evidence” that the individual’s or firm’s expertise is not available from anyone else. Purchasing is still required to determine that the price is fair and reasonable. We do this by negotiating price, securing published price lists for comparison, and/or comparing the price of similar purchases.
