Why Use an Asset Management System?
• Avoiding duplicate purchases. When you’re managing 20, 50 or 200 computers, how often do you lose track of what you own? How often do you over-purchase, buying extra licenses or extra copies that you don’t really need? The software may be hidden in someone’s filing cabinet. Maybe you decommissioned an old computer and never reclaimed the software licenses. If a colleague needs a new computer, do you have an unused PC in the building? Does it have enough power and memory? Do you have the right software licenses? It’s easy to lose track of computers, printers, routers, cell phones, PDAs, and it’s even easier to lose track of software CDs and software licenses. Asset management can help stop you from buying more than you need. • Automating reports and inventories. How many PCs in your nonprofit are more than four years old? Which computers need an update because they have an old version of Adobe Reader or Flash? Which machines don’t have enough RAM to run Office 2007? You can answer all
